Surviving and Thriving: How Stan Kats Built an MSP from Scratch
Streamlining PSA (Manage) for Smooth GL Mapping and QuickBooks Integration
by Eileen Wilson21 November 2023
In the fast-paced world of business, where PSA (Manage) systems continuously evolve and third-party applications introduce new products, it's crucial to ensure your GL (General Ledger) mapping is set up for agility while maintaining accurate revenue accounting.
Mapping GL by Category or Subcategory: A Prudent Choice
In the dynamic landscape of PSA (Manage), it's tempting to map individual products for agreement-based revenue. However, this approach can become cumbersome as every new product added demands a mapping update. A more efficient strategy is to map by Category or Subcategory, simplifying the process by selecting the right Category or Subcategory when creating new products in PSA.
Creating a 'Must Change' Category and Subcategory
For better control and visibility, create a 'Must Change' Category and Subcategory in your PSA. Set this as the default for all new products, especially if you're using tools like Sell or other programs that generate products in Manage. These default categories won't be mapped in the GL, allowing your finance team to identify and update them to the correct Categories and Subcategories before syncing invoices with QuickBooks.
Addressing Warnings and Errors
If you encounter warnings or errors while exporting data to QuickBooks, don't overlook them. Carefully review and investigate the root cause to identify the source of the problem and rectify it. Often, these issues can be traced back to new products, Categories, or Subcategories that require correction.
Maintain Synchronization Between Manage and QuickBooks
To prevent inconsistencies and discrepancies, remember that changes made to your GL Accounts in QuickBooks should also be mirrored in your PSA (Manage). Neglecting this step can result in warnings or errors during integration.
QuickBooks Takes the Lead
Keep in mind that QuickBooks holds the upper hand in the integration process. Even if your Manage system accurately points to a specific GL Account, QuickBooks can override it if it recognizes the same product with a different Revenue Account. In such cases, QuickBooks will dictate the destination account, and you'll receive a detailed notification in Gozynta Mobius to keep you informed.
In Conclusion
Efficient GL mapping and seamless integration between PSA (Manage) and QuickBooks are pivotal to maintaining financial accuracy and transparency. By adopting the strategies mentioned above, you can streamline your processes, reduce errors, and ensure smooth financial operations in your organization.
Ready to take your financial operations to the next level? Embrace Gozynta Mobius today! Your streamlined, error-free financial future awaits.
